Virtual Data Rooms – 3 Common Myths Explored and Explained

It’s hardly a secret that remote data storage and convenience file sharing systems are of the utmost importance for the running of most modern businesses. Some needs are greater than others of course, but in most instances there’s at least some need for data to be stored remotely in order to be accessed by multiple employees for any given reason. Needless to say, this growing demand for off-site data storage centres and services has led to an enormous spike in the number of service providers on the market, which in most cases are of course claiming to offer the very best deals and best value for money out there.

According to the experts at however, there’s still a fair bit of confusion among those looking to sign up for virtual data room service packages when it comes to several considerations. The reason being that the information being offered from one VDR provider to the next often conflicts, which in turn leads to a number of common myths and untruths being perpetuated. The importance of making the right choice when it comes to the VDR service provider ultimately chosen cannot be overstated, which is why it’s important to look beyond the myths and focus only on the facts.

So with this in mind, here’s a quick look at three of the most common myths of all on the subject of virtual data rooms, along with their respective explanations:

Myth – The More Security Features, the Better the Security

There may appear to be some logic in this particular notion depending on how you look at it, but it is by rights a rather sweeping generalisation that simply is not true. It’s a bit like saying that the more buttons your TV has on it, the better the TV must be – totally untrue but also easy to see how some would fall into this belief.

In this case, a VDR may have literally dozens of different security features, but if none of these features are up to par, they all add up to a whole heap of nothing. By contrast, if another VR offers nothing more than military-grade encryption and an enterprise-class firewall, chances are it’s going to be pretty damn difficult for anyone to gain access to or make use of the data being stored. The truth therefore about security is that it’s always reassuring to see a good number of features in place and to note that the provider takes security seriously. However, it’s the robustness of the security that matters more than anything else.

Myth – The Biggest and Most Popular Brands Must Be Safe and Secure

Again, there’s logic in here to be found at first glance as when any site or service has millions of users, surely it must be up to par, right? In this instance we’re talking about online cloud storage and file sharing services like Dropbox – a brilliant publicly available cloud storage system that’s feature-rich and free to use. But despite being a great tool for public use and one that has the backing of millions of users, this doesn’t necessarily mean it’s in any way safe.

For public use where data is anything but of Earth-shattering importance, these kinds of services are just fine. However, there isn’t a right-minded brand or business on Earth that would allow its sensitive and most important data to be stored and accessed using a service with security holes and flaws that are surprisingly well-documented. They may be big-name providers with good reputations, but as they are not built from the ground up 100% with the needs of business users in mind, they cannot be expected to provide business-class security.

Myth – The More You Pay, the Better the Service

Last up, while it’s unrealistic to expect the world’s very best VDR to be offered and managed on your behalf free of charge, spending more doesn’t necessarily guarantee a better deal. The reason being that once you’ve covered both security and the basic services you need, the extra money may just go on superfluous additional elements and provisions that you don’t really need.

From excessive storage space to account options you may never use and so on, it’s a good idea to determine exactly what you need and to make sure this is what you get – nothing more, nothing less. The beauty of a good VDR is that it will be comprehensively flexible, which means it can be changed, added to or scaled down at any time. As such, there’s no sense in signing up for anything you don’t need right now, as it can always be added later.